Generate Employee Onboarding Forms from Excel — in Bulk
Turn your HR spreadsheets into standardized onboarding forms for every new employee. Automate contracts, checklists and information sheets in minutes.
- Create one PDF per employee directly from Excel or CSV
- No manual copy & paste between HR system and PDF forms
- Ideal for HR teams, people ops and growing companies
How to Generate Employee Onboarding Forms from Excel
Use one HR spreadsheet to create a separate onboarding PDF for every new hire.
- Upload your employee onboarding PDF template
Use our ready-made Employee Onboarding Form or upload the form your company already uses. - Upload your Excel or CSV file
One row per employee, with columns like employee_name, employee_id, job_title, department, manager, start_date, employment_type. - Match Excel columns to PDF fields with drag & drop
Connect each column to the correct line or field in your PDF – no scripting required. - Generate and download all forms at once
Bulk PDF creates an individual PDF per employee and lets you download them as a ZIP file.
Who is this employee onboarding template for?
Any HR or people operations team dealing with recurring onboarding paperwork.
- Fast-growing scale-ups and startups
- SMEs with recurring hiring waves
- HR service providers and external HR consultants
- Companies with distributed or remote teams
Ready-made employee onboarding template & sample files
Start faster with our example Employee Onboarding Form and a demo Excel file. Replace the content with your own new hires and see the workflow end-to-end.
Tip: keep column names simple (e.g. employee_name, job_title, start_date, employment_type) so mapping is straightforward.
FAQ about automating employee onboarding forms
Yes. Upload any PDF your HR team currently uses (information sheets, onboarding checklists, internal forms). You can then map your Excel columns to the lines or fields of that PDF and generate one document per employee.
There is no fixed limit on the number of rows in your spreadsheet. Bulk PDF is designed to handle anything from a handful of new hires to larger hiring waves with hundreds of employees in one batch.
Yes. Once you have mapped your columns to the PDF, you can reuse that template with updated Excel files for each new hiring round. This is ideal for recurring onboarding campaigns or regular monthly hiring.
Ready to automate your employee onboarding paperwork?
Start with this template – no signup required